Timeline
| Due dateDeadline | Requirement | Instructions |
|---|---|---|
| 23 August | Register for the seminar | If you have not already done so, please submit the registration form via the symposium website: https://symp-bonn2021.sciencesconf.org/resource/page/id/12 |
| 13 August | Activate your speaker account and update your profile | A link will be sent to you by email from ecmwf@glasgows.co.uk You will be asked to change your password. Please sign in to your account, check and update your profile. Once your account is activated, you can login using this URL: https://ecmwfevents.com/speaker/login |
13 August | Biography and photo | Log in to your speaker account. Edit your profile to check it and upload your biography and a head and shoulders photo |
| 13 August | Abstract | Upload a short summary of your talk to your speaker account. |
2 days before your talk | Presentation slides | Upload your slides to your speaker account in PowerPoint format and 16:9 widescreen ratio. Note: We plan to publish your slides after your talk and will convert them to PDF format for this purpose. If you would like to provide a modified version of your presentation for publication, please notify events@ecmwf.int |
Links
Speaker account | |
|---|---|
Zoom | https://ecmwf.zoom.us/j/95719855405?pwd=VkZ4VGdRYVZGNDU5aW5ZalAwRGFwdz09 Meeting ID: 957 1985 5405 |
| Virtual event platform | To followhttps://ecmwfevents.com/i/7e00b37a-7d1b-4428-8862-cc98cac5bd55 |
| Gather.Town | https://gather.town/app/rHiEkiHDe8YkLsYWmBVtn1lQuN2voBbp/WCRP-WWRP-ECMWF |
Guidelines
ECMWF is working with Glasgows, our AV technician partner, to deliver the workshopseminar. This short guide will help you get set up in advance and get the most out of the event, whilst also minimising delays on the day.
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Some co-ordinated branded backgrounds specific to this event are available below. We encourage all speakers to select one to use as a background during your presentation to give a consistent branded theme to the eventseminar.
- Hydrology-WS_BackdropAS2021_Zoom-backdrops-text-right.png
- Hydrology-WS_BackdropAS2021_Zoom-backdrops-text-left.png
- Hydrology-WS_BackdropAS2021_Zoom-backdrops-notext-right.png
- Hydrology-WS_BackdropAS2021_Zoom-backdrops-notext-left.png
- How to use a virtual background.
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- You can present the talk live by sharing your screen.
- You can present live but have the AV technician share your slides. You will need to indicate when to move on to the next slide.
- You can pre-record your talk and send us an MP4 file. You will still need to join Zoom to respond to questions at the end.
If you do not have a stable internet connection
In order to save bandwidth and processing power, close all unnecessary applications on your device before your presentation starts.
Presentation preparation
Your talk should be 15-20 minutes and will be followed by 10-15 minutes of Q&AIf your connection is very unstable, we recommend you pre-record your presentation. There are many ways to record a presentation on your computer and then save an mp4 video file. During your scheduled presentation, we will play your recorded talk. You will still need to join Zoom to answer questions at the end of your presentation. Please note, we need any pre-recorded content at least 24 hours in advance of your talk.
Presentation slides
Upload your slides to your speaker account two days 24 hours ahead of your talk. This ensures the technician will have a copy as a back-up. If you are unable to make this deadline, please inform events@ecmwf.int as soon as possible with the time your presentation will be available.
Note: We plan to publish your slides in PDF format after your talk. If you would like to provide a modified version for publication, please inform events@ecmwf.int
Presentation preparation
Please allow 5 minutes within your time slot for questions.
Recording
The live stream will be recorded and will be published online for viewing on demand. If you have any issue with this, contact events@ecmwf.int
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The event audience will be able to submit questions and comments during your presentation via a chat facility, and the session chair will read the questions to you when you finish your presentation. Any questions that are not covered in the live Q&A will be posted in the “comments” at the bottom of your dedicated presentation page on the microsite. You will receive an email when a comment or question is posted on your presentation page. Please reply to these questions during the week to continue discussions and maintain the interaction at the event.
The importance of time
Please A countdown timer will be displayed in Zoom; please keep to time, noting the previous paragraph on 'Questions from the audience'. The session chair may interrupt you if you overrun. Whilst at an in-person event, speakers may be able to stretch the timing; that is not the case in the virtual world. The virtual audience will be tuning in to see what they need as specified in the programme and will expect us to be on time.
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If you use Twitter, we encourage you to add your Twitter username to your presentation slides so that participants can tag you if they post tweets relating to your presentation. Also, don't forget to tag ECMWF in your tweets and follow the hashtag #HydrologyWS21#AS2021.
What to do on the day of your presentation
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Only join Zoom for the session in which you are presenting. You can view the other sessions via the live stream. Do not have the live stream open while you are in Zoom, as this may result in you hearing delayed audio back on yourself.
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